The Constitution
1 NAME :- The name of the Association shall be the Pittville Area Residents' Association
2 AIMS :-The aims of the association are to be a pressure group to the local council and other statuary bodies to ensure Pittville is developed and maintained on a manner most congenial to it's residents We aim to support local good causes financially and in any other way in our power. We also organise social events with the aim of fostering good community relationships.
3 MEMBERSHIP :-Memberships shall be open to all residents of Pittville and to other persons interested in the aims of the Association,
4 SUBSCRIPTIONS :- The annual subscription shall be £2 per household per year or such other amounts as may be agreed by the membership at the Annual General Meeting. Members may pay up to five(5) years in advance. The subscription shall be payable on 1st March each year. New Members joining after 1st January in any year will be credited until the start of the Association year on 1st March
5 EXECUTIVE COMMITTEE :-The executive Committee shall consist of the officers and other members, to the total number of seven who shall be elected at the Annual General Meeting, plus any other members who may be co-opted by the committee, up to a limit of 5 co-opted members.
5-1 The officers listed in paragraph 5-2 below shall be elected at the Annual General Meeting and shall hold office for the ensuing year.
5-2 The officers of the Association shall be the Chairman, Vice-Chairman, Secretary and Treasurer. The Chairman will serve a maximum of two years to be normally succeeded by the current Vice Chairman.
5-3 The Executive Committee shall be responsible for policy, administration and the organisation of activities.
5-4 The Executive Committee shall meet at least every two months
5-5 At all Executive Meetings each member shall have one vote and in addition the Chairman shall have a casting vote
5-6 In the absence of the Chairman the chair at Executive Committee meetings shall be taken by the Vice-Chairman or, in his absence, by a Committee Member appointed by agreement of the Committee Members present. In these circumstances the occupant of the Chair shall exercise the ChairmanÕs casting vote.
5-7 A quorum of the Executive Committee shall consist of five members.
6 ANNUAL GENERAL MEETING :- An Annual General Meeting shall be held in March of each year, when a report and audited statement of accounts for the year ending 28th February shall be submitted. Any member wishing a matter to be placed on the Agenda for the Annual General Meeting shall give written notice thereof to the Secretary by the end of the preceding February.
7 EXTRA-ORDINARY GENERAL MEETING :- An extra-ordinary general meeting shall be called at the request of the Executive Committee or on the written request of not less than 10 members, stating the matters to be discussed.
8 WRITTEN NOTICE OF GENERAL MEETINGS :- Not less than ten days prior notice shall be given of the Annual or any Extra-Ordinary General Meeting.
9 QUORAM AT GENERAL MEETINGS :- A quorum at an Annual or Extra-Ordinary General Meeting shall be fifty voting members.
10 VOTING AT GENERAL MEETINGS :- All paid up members shall be entitled to vote at Annual General Meetings.
11 ELECTION OF EXECUTIVE COMMITTEE :- All members of the Association shall be eligible for election to the Executive Committee. All nominations must have the approval of the nominee.
12 PROPERTY :- The Property of the Association shall be vested in the Executive Committee, which shall have the power to invest the same or appoint trustees thereof.
13 WINDING UP :-In the event of the winding-up of the Association, the available funds and property of the Association shall be transferred to one or more charitable bodies as may be chosen by the Executive Committee
14 EXPENDITURE :- No expense chargeable to the funds of the Association shall be incurred by any member or officer without the authority of the Executive Committee. A Budget for the year will be presented at the first committee meeting after the AGM.
15 CHEQUES :- The Chairman, Vice-Chairman, Treasurer and Secretary shall be empowered to sign cheques for the AssociationÕs expenditure
16 ACCOUNTS :- The Treasurer shall present his accounts duly audited at the Annual General Meeting. The Hon. Auditor shall be appointed annually by the Executive Meeting and approved at the Annual General Meeting.
17 ALTERATIONS TO THE CONSTITUTION :-This constitution shall not be revoked or amended except at a duly summoned Annual or Extra- Ordinary General Meeting, and should be approved by the vote of two-thirds of the voting members present
